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Microsoft Outlook is a personal information manager software system from Microsoft , available as a part of the Microsoft Office suite. Though primarily an email client , Outlook also includes such functions as calendaring , task managing , contact managing , note-taking , journal logging and web browsing.

Individuals can use Outlook as a stand-alone application ; organizations can deploy it as multi-user software through Microsoft Exchange Server or SharePoint for such shared functions as mailboxes , calendars , folders , data aggregation i. Microsoft has released apps for most mobile platforms , including iOS and Android. Using Microsoft Visual Studio , developers can also build their own custom software that works with Outlook and Office components.

In March , Microsoft announced the launch of a series of new features to appeal to business customers of its Teams platform , in addition to the features [ which? The chat and collaboration module now includes more efficient and integrated way points , designed to simplify group work for organizations and to encourage such an organization to adopt the Microsoft platform to become the go-to company chat-platform.

Originally known as Hotmail , it was rebranded as Outlook. Perpetual versions of Microsoft Outlook include:. Includes iOS and Android support. Outlook introduced these new features: [9]. Outlook introduced these new features: [14]. Features that debuted in Outlook include: [18]. Features that debuted in Outlook include: [24].

Features that debuted in Outlook , include: [25]. Features that debuted in Outlook , include: [26]. Microsoft also released several versions of Outlook for classic Mac OS , though it was only for use with Exchange servers. It was not provided as a component of Microsoft Office for Mac but instead made available to users from administrators or by download.

The final version was Outlook for Mac , which was fairly similar to Outlook and apart from being exclusively for Exchange users. Entourage is not directly equivalent to Outlook in terms of design or operation; rather, it is a distinct application that has several overlapping features including Exchange client capabilities.

Entourage was replaced by Outlook for Mac , which features greater compatibility and parity with Outlook for Windows than Entourage offered. It is the first native version of Outlook for MacOS. It also does not have a Project Manager equivalent to that in Entourage. On October 31, , Microsoft released Outlook for Mac v Outlook for Mac The “New Outlook for Mac” client , included with version First released in April by the venture capital -backed startup Acompli , the company was acquired by Microsoft in December On January 29, , Acompli was re-branded as Outlook Mobile—sharing its name with the Microsoft Outlook desktop personal information manager and Outlook.

On February 4, , Microsoft acquired Sunrise Calendar ; [37] on September 13, , Sunrise ceased to operate, and an update was released to Outlook Mobile that contained enhancements to its calendar functions. Similar to its desktop counterpart, Outlook mobile offers an aggregation of attachments and files stored on cloud storage platforms; a “focused inbox” highlights messages from frequent contacts, and calendar events, files, and locations can be embedded in messages without switching apps.

The app supports a number of email platforms and services, including Outlook. Outlook mobile is designed to consolidate functionality that would normally be found in separate apps on mobile devices, similarly to personal information managers on personal computers.

The “People” hub lists frequently and recently used contacts and aggregates recent communications with them, and the “Files” hub aggregates recent attachments from messages, and can also integrate with other online storage services such as Dropbox , Google Drive , and OneDrive.

Emails are divided into two inboxes: the “Focused” inbox displays messages of high importance, and those from frequent contacts. All other messages are displayed within an “Other” section.

Swiping gestures can be used for deleting messages. Like the desktop Outlook, Outlook mobile allows users to see appointment details, respond to Exchange meeting invites, and schedule meetings. It also incorporates the three-day view and “Interesting Calendars” features from Sunrise.

Outlook mobile temporarily stores and indexes user data including email, attachments, calendar information, and contacts , along with login credentials, [54] in a “secure” form on Microsoft Azure servers located in the United States. Additionally, the app does not support mobile device management , nor allows administrators to control how third-party cloud storage services are used with the app to interact with their users.

Concerns surrounding these security issues have prompted some firms, including the European Parliament , to block the app on their Exchange servers. It is designed to take existing email threads and turn them into a group-style conversation. The app lets users create groups, mention their contacts, share Office documents via OneDrive and work on them together, and participate in an email conversation.

The app also allows the finding and joining of other Outlook Groups. It was tested internally at Microsoft and launched September 18, for Windows Phone 8. After its initial launch on Microsoft’s own platforms they launched the application for Android and iOS on September 23, Outlook Groups was updated on September 30, , that introduced a deep linking feature as well as fixing a bug that blocked the “send” button from working.

Outlook Groups was retired by Microsoft on May 1, Outlook was the first Outlook to switch from Internet Explorer rendering engine to Microsoft Word ‘s. For example, forms can no longer be embedded in an Outlook email. Outlook for Windows has very limited CSS support compared to various other e-mail clients.

No improvements have been made towards a more standards-compliant email client since the release of Outlook Outlook and Exchange Server internally handle messages, appointments, and items as objects in a data model which is derived from the old proprietary Microsoft Mail system, the Rich Text Format from Microsoft Word and the complex OLE general data model.

Outlook has also been criticized for having proprietary “Outlook extensions” to these Internet standards. Outlook both the web version and recent non-web versions promotes the usage of a proprietary. Messages use. Compatibility with past or future Outlook versions is not documented nor guaranteed; [73] the format saw over 10 versions released since version 1 in The standard.

Standard-compliant email clients, like Mozilla Thunderbird , use additional headers to store software-specific information related e.

Outlook uses a desktop metaphor including a closed envelope for unread messages, an open envelope for read messages, and a paperclip to show attachments. As part of its Trustworthy Computing initiative, Microsoft took corrective steps to fix Outlook’s reputation in Office Outlook Among the most publicized security features are that Office Outlook does not automatically load images in HTML emails or permit opening executable attachments by default, and includes a built-in Junk Mail filter.

Outlook add-ins are small additional programs for the Microsoft Outlook application, mainly purposed to add new functional capabilities into Outlook and automate various routine operations.

The term also refers to programs where the main function is to work on Outlook files, such as synchronization or backup utilities. Outlook add-ins may be developed in Microsoft Visual Studio or third-party tools such as Add-in Express.

Outlook add-ins are not supported in Outlook Web App. The exact supported features such as. NET components for later generations were extended with each release. In March , Salesforce announced that its relationship intelligence platform, SalesforceIQ , would be able to seamlessly integrate with Outlook. It also provides recommendations within the inbox on various aspects like appointment scheduling , contacts, responses, etc.

Microsoft Outlook Hotmail Connector formerly Microsoft Office Outlook Connector , is a discontinued and defunct free add-in for Microsoft Outlook , and , intended to integrate Outlook.

It uses DeltaSync , a proprietary Microsoft communications protocol that Hotmail formerly used. In version 12, access to tasks and notes and online synchronization with MSN Calendar is only available to MSN subscribers of paid premium accounts. Version This meant that calendar features became free for all users, except for task synchronization which became unavailable.

In April , version Microsoft Outlook and later have intrinsic support for accessing Outlook. Microsoft Hotmail Connector add-in described above helps importing emails from Hotmail accounts.

Outlook later integrated the functionality of this add-in and added the ability to import email as well as a calendar through Exchange ActiveSync protocol. There are some ways to get the emails from Thunderbird ; the first is to use a tool [85] that can convert a Thunderbird folder to a format that can be imported from Outlook Express. This method must be processed folder by folder. The other method is to use a couple of free tools that keep the original folder structure.

From Wikipedia, the free encyclopedia. Email, notes, task, calendar software and contact management.

This article is about the device software. For web platforms, see Outlook. An email inbox in Outlook only UI version , running on Windows Office Beta Channel This section is in list format but may read better as prose.

You can help by converting this section , if appropriate. Editing help is available. May This section contains a list of miscellaneous information. Please relocate any relevant information into other sections or articles. Main article: Transport Neutral Encapsulation Format. The Verge. Retrieved October 5, Microsoft Docs. App Store.

 
 

 

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Edit an email subject line

 
 

Nevertheless, it seems nowhere that these subjects can be edited or changed. Actually Microsoft Outlook supports this feature, and here we will guide you to edit or change the subjects of received messages with ease. The following steps will guide you to change or edit one email’s subject line quickly in Outlook.

Please do as follows:. In the Mail view, double click to open the email whose subject line you will change. Now the email is opening in the Message window.

Please click the button at the bottom-right corner of message header to expand the message header. See screenshot:. Note : In Outlook or earlier version, the message header is expanded by default, please skip this step directly. Now the message header is expanded. Please edit the subject line directly, and then click the Save button. Please close the Message window as you need.

If you need to change multiple emails’ subject lines in Outlook, above method will be a little tedious. Here, this method will guide you to change the folder’s view setting, and edit emails’ subject lines in the Message List directly. In the popping out Other Settings dialog box, please check the Allow in-cell editing option, and then click the OK buttons successively to close both dialog boxes.

Now in the Message List , please click the subject line you want to change, and then edit it directly as below screenshot shown. Note: The other languages of the website are Google-translated. Back to English.

Log in. Remember me. About Us Our team. Read More Please do as follows: 1. See screenshot: Note : In Outlook or earlier version, the message header is expanded by default, please skip this step directly. See screenshot: 2.

See screenshot: 3. See screenshot: 5. And then repeat this step to edit multiple emails’ subject lines as you need. Quick Report, Count Selected Mails Enable you to do smarter, faster and better in Outlook. Download Now Oldest First. Sort comments by. Newest First. Comments No ratings yet. Be the first to rate! This comment was minimized by the moderator on the site. It was simple and helpful Thank you. Gary Venkat.

Easy to Find you helpful “how to” and it works just fine. This is a real asset for those of us who file away a lot of emails for future reference. Thank you and Thanks. I haven’t been able to find anyone that knew how to do it. I was able to do it before but my computer got switched out and upgraded and I couldn’t remember how I did it in the first place. Thank you this was useful. Ramber Smely. Thank you. So much better than the Microsoft help system. Evelyn Yelinek.

Oh thank you so much, this has been driving me crazy and Microsoft and even outlook help was zero help. Your pics also made it a breeze. I fee like I have won a lottery! Tania Walton. Thanks for this but my colleague, Stacey, has a strange error in that the Subject Line looks to be read only – can’t edit it at all when you open the email into its own window.

I understand this isn’t the Microsoft site, but wondering if you would know why this is haven’t found a matching error on google yet. All our other colleagues including myself can open the email and edit as desired.

Tania Walton Tania Walton. Please ignore – finally found out what was going on and she’s sorted now. Mike Tania Walton. Tania, can you explain what you did to fix this.

I have someone who is having the same problem. Tania Walton Mike. When it says make sure you can see all of the header information, in step 2 above, we didn’t have it expanded properly. The email she was working on had the window positioned so the right hand side was off the screen and she didn’t see the drop down expand symbol.

So I wrote my first message here thinking it was something different when it was really the same thing. Then we tried with a different email that was centered and we could see where to fix.

Hope this helps :. This was great! Hi, at work we use Outlook So the change is not exactly complete. Thanks anyway. It is because it is showing as a conversation. Remove conversation and it should work. Step 5 is missing information. I’ve followed every instruction exactly; my Outlook looks just like the screen shots here.

Double-clicking opens it into separate window. Right-clicking shows no option for editing. Just start typing – nothing. I’m using Office Having Conversation View on is the reason Subject Lines weren’t editable.

However, this poses a different problem – I heavily depend on viewing my emails as Conversations. Setting this view back on, now every newly changed email shows the old subject line text.

Is there a way to enforce the new subject line text for Conversations? Panama Smaek. Hi Panama Smaek, I am afraid it is impossible to change some message header information of an incoming email, such as from, to, sent time etc.

And finally, save the message without sending. Sarah Kline. This is a huge game-changer for me. Thank you so much!!! It’s a happy day! Tom T. Is there a way to add the same text to the beginning of all the subject lines all at once rather than needing to insert the text one at a time? If so, can this be done with using VBA or a third-party app? I’m aware that the date, time and such columns as those cannot be edited, but I’ve viewed a tutorial where a “Notes” column can be inserted and edited to contain notes the user wishes to see.

Unfortunately, my Outlook allows me to add the column, and to enter edit mode, but it will not take any data I get an error tone. There must be many other columns that allow the user to enter or edit data, or There are no comments posted here yet.

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